2 Assingment 3

1.     MEMO IS :

·         a hard-copy (sent on paper) document

·         used for communicating inside an organisation

·         usually short

·         contains To, From, Date, subject headings and Message sections

      does not need to be signed, but sometimes has the sender's name at the bottom to be more friendly, or the sender's full name to be more formal. If in doubt, follow your company style.

Memo writing is something of an art form. A letter is not a memo, nor is a memo a letter. A memo is a short, to the point communication conveying your thoughts, reactions or opinion on something. A memo can call people to action or broadcast a bit of timely news. With memo writing, shorter is better.

As with all writing, memo writing needs a structure. Because they are short, rambling meanderings will soon destroy the memo’s effectiveness and become a waste of productive time to those that read it and to the person who wrote it.

If you have something longer than a page, it’s better to send it as an attachment or a document that follows the memo used as a cover letter. Never make a memo too long. If someone takes a glance at a memo that appears to be too long, there’s a good chance it will be set aside for a time when they aren’t busy. This can defeat your memo’s purpose which is timely communication.

2.      MAIL :

The mail or post is a system for physically transporting documents and other small packages, as well as a name for the postcards, letters, and parcels themselves. A postal service can be private or public, though many governments place restrictions on private systems. Since the mid-19th century national postal systems have generally been established as government monopolies with a fee on the article prepaid. Proof of payment is often in the form of adhesive postage stamps, but postage meters are also used for bulk mailing. Modern private postal systems are typically distinguished from national postal agencies by the names "courier" or "delivery service".

Postal authorities often have functions other than transporting letters. In some countries, a Postal Telegraph and Telephone (PTT) service oversees the postal system as well as having authority over telephone and telegraph systems. Some countries' postal systems allow for savings accounts and handle applications for passports.

Sumber : 

http://bagus-pers.blogspot.com/2014/12/memo-mail.html

http://en.wikipedia.org/wiki/Email

http://edu-net.net/bus-writing/writing/guides/documents/memo/pop2e.html

0 Letter 5 : My House

The House is a shelter for the living beings. The House could also be as a gathering place for the family so that it can strengthen the family and fraternal straps creating a harmonious family. many size to make the House, from the smallest to the largest. Ingredients for making a home is sand, bricks, cement, and some other materials.

Inside the House is divided into several rooms, the room is a family room, living room, bedroom, bathroom, and kitchen space. If their House is bigger, could add a room to our liking. The room has its own function. The first is the family room, the family room is normally used for the gathering of families, watching tv with my family, and devoted heart to the family.

The living room in use to welcome guests who want to visit my house. This space can also be used to play with neighbors who are next door to the my home and the task with our relatives. We use to have a rest, usually this room is a private room of a person, because in the room a lot of goods – goods are private property. The bathroom use to cleanse the entire body, this room can be also for bathing. And the kitchen used for cooking food.

A beautiful home is a home that cared for each day and keep it clean. Add growing – plant to beautify homes on the front.

0 Letter 4 : Trip To Old City

This morning my friend and I wanted to go to the old town. My friends and I gathered at 10. 00 GMT place already in the set. After everything was assembled, I immediately headed for the station, bekasi. I went there using a tool called land transport train. There are two types of train, the train that used to travel far and one is used to in the city. Because of the late train 10 minutes, so I waited for a bit while talking – talk with my friend.

The train was coming in, my friend and I rode slowly land. In the very full train once. Each station was bypassed, and finally I got to the station of the city. It turns out the old town located not far from the station, 5 minutes walking distance. First time I visit the place is Museum Fatahillah.

Museum Fatahillah or Jakarta History Museum is an important place for the history of Jakarta. At the time of the occupation of the Netherlands, this building is the Town Hall Court, as well as a horrible Dungeon. Now, it becomes a place of diverse museum of antic, ranging from antique furniture the Netherlands, inscriptions and statues, to the music of Gambang Kromong. On the outside of the museum Fatahillah, which often diramaikan by cultural performance. Formerly, this field is a great place to execute the prisoners.

An awful lot of places that I visit, I take a few pictures for memories. Then my friend started to feel hungry, and I am looking for where there is food around the old city. The hunger has been resolved, I go around the old town again. Nobody feels the time is already demonstrating the afternoon. Finally my friend and I went on a trip to return home.

0 Letter 3 : The Vehicle

     The vehicle is a means of transportation that humans use to accelerate to the intended location.

Kind of - kind of vehicles are bicycles, motorcycles, cars, trucks, trains, planes, boats and much more. Bicycles used to travel that far, because the bicycle moves using human power. This vehicle can only use one person only. There also are using bikes to travel far.

     Motorcycle vehicle is the means of transport used to travel farther, move the motorcycle using fuel, the fuel is gasoline. This vehicle contains only two people only. Vehicles cars, used to travel far with passenger capacity which is quite a lot. Cars using petrol fuel. Vehicle truck, truck is a vehicle used to transport the goods. The capacity of this car is very much. 

     The railway vehicle is a vehicle with power motion, which moves with the use of special lines.

Many of these vehicles are used by everyone because of free stuck, unlike a car or motorcycle. Aircraft vehicle is moving in the air. The aircraft can take passengers to the destination country. Because the State Indonesia with other countries separated by seas, but it could also use the boat. The vehicle Boat is moving at sea. The boat can carry other vehicles, motorbikes, cars, and buses.

0 Letter 2 : Trip to Cilacap beach

     This morning looks very bright, My friend and I wanted to go to the beach in the area cilacap.
The beach is a geographical form consisting of sand, and there in the coastal marine area. At that time I was at Purwokerto. Quite far from Purwokerto towards cilacap. Until there was lively all visitors flocking to see the beauty of the coast of cilacap. I see the blue sea, the wind that blows is not too fast. Coastal suburb of me and my friend are looking for a shell that buried in the sand. While on the beach, I felt so calm. My friend took some photos for memories.

     A place where food is not too far off the coast. I tried to eat some of the foods there. On the outside there are many souvenirs and goods – goods which is nice. On the way home, I saw a kite that is enormous. This is different from kites kites before. These kites shaped like birds. I bought one to embellish the beauty in the home. The natural beauty of our wonderful it must maintain and preserve it properly so that the beauty of nature is not damaged.

0 Latter 1 : First my Hellofest

     HelloFest Anima is an event Pop Culture Expo that was attended by KostuMasa (Mass Costumed), are surrounded the a bazaar action figure. The event was very crowded. The first time I went there, a lot of people who use the anime costume. Anime is a typical of Japanese Animation, which is usually characterized in by pictures featuring colorful characters in a wide variety of locations and stories, aimed at different types of audiences.The visitors called them the name kostumasa. Kostumasa are people wearing costumes.

   The event starts from 10.00 until 21.00 pm in the hall kartini. I came around 13:00 because of the rain stuck trip. My friend was asked to go to the gonzo which in block m to buy a jacket that is themed anime. Goods were already obtained, I went straight to the hall kartini. Arriving at the hall kartini, torrential rain, most new visitors who come to take shelter in the security station, Shortly afterwards rain stopped, I rushed towards the entrance.

   In the building is very crowded, and there is also a wide - range stand clothes, accessories and others - others. I asked my friend to take a picture with the kostumasa. Costume - costumes used very good. Hellofest has 3 main events, one event KostuMasa. KostuMasa Show Off is a competition that is held on the main stage.They display the typical of movement anime character they wear and do a little demonstration.

0 Assingment 2

Inquiry Letter
Inquiry Letter is a letter written to request information and/or ascertain its authenticity. A letter of inquiry deals with various matters like job vacancies, funding, grants, scholarships, projects, sales, pre-proposals and others. The term is common in various business setups as it implies fund request or pre-proposal information. Owing to this usage, the term may be considered exclusive to these setups alone. But that is not the case, to this effect the below definition offers a justified meaning.

Inquiry Letter Definition
A document requesting information sent on behalf of an individual or an organisation for their own respective purposes, which can be mutually beneficial to the recipient and the sender.
The term ‘Inquiry’ is same as ‘Enquiry’. The former is more commonly used in U.S. and the latter one is more common in U.K. There are some other terms which represent the letters; these are Letter of Intent, Letter of Interest, Query letter, Prospecting Letter, Pre-proposal Letter and Concept Paper. The term ‘Cover Letter’, ‘Business Letter’, ‘Request Letter’ and ‘Sales Letter’ is also applied to an inquiry letter especially when the objective is same as that of letter for inquiry.
A letter of inquiry serves to facilitate business operations and satisfaction of the sender. Inquiry letters remove any misunderstanding and are time savers, especially when two parties want to reach an understanding. The communication towards this effect resolves the issue without any delay. With relation to it being a ‘Pre-proposal letter’, the inquiry letter is also termed as a ‘Condensed Version of a Proposal’. It is the outcome of the purpose of the letter which highlights the points of a proposal instead of a full-fledged proposal.
On an individual’s basis, these letters are sent to companies that are willing to hire but haven't advertised job openings. It can also be a letter addressed to editor in-charge of a publication proposing certain literary work. It can be a letter from a student who is vying for a seat in a college or a business that provides an internship. So, the objective of an enquiry letter is same but its projections and audiences are different. Same goes for its method of delivery, it can be sent via paper mail or electronic mail.

An example of inquiry letter
January 20, 2008
Ms. Charlotte Green
Employment Director
Environmental Consultants Inc.
P.O. Box 7692
Denver, CO 12345
Dear Ms. Green,
I am writing to inquire about job opportunities at Environmental Consultants, Inc. Your web page highlights that you are in the process of expanding your research facilities and I am pleased to learn that your company may be in need of additional individuals with strong research and leadership skills. I will be graduating this May with a Bachelor’s degree in Sociology and believe my education and experience make me a good fit for your company.

My experience as an intern with Carson Geological Consultants, as well as in the Jonesboro College Department of Geology, has provided me with a strong foundation in the field of environmental impact research. My specialty area of soil composition analysis should prove beneficial in performing the duties of the Coordinator. For the past two years, I served as president of my Fraternity. I was responsible for coordinating activities, organizing meetings and providing leadership to a peer group of 25 men. My enclosed resume provides additional information on my education and experience.

I look forward to an opportunity to discuss my qualifications and learn more about your company. Feel free to contact me at (765) 495-xxxx. I am available Mondays after 2 p.m. I will be contacting you on February 5 to assure you received my application. Thank you for your time and consideration. Sincerely,

James Purdue



Complaint Letter
A Complaint Letter is a type of letter written to address any type wrong doing, offence, grievance, resentment arising out of a product, service etc. Complaint Letters are used to raise your concerns about unfair things and seek a productive outcome. They are also used to vent out your pent up emotions arising out of your suffering or bad experience. It is a fundamental right and duty of a citizen to seek justice arising out of any injustice, which is initiated by a Complaint. Complaint letters then, become your First Step towards your Consumer Rights. They inspire other hassled consumers, influence the concerned authorities towards taking proper action and make the defaulters more liable, responsible and responsive. This is because unresponsive behaviour of the offender is liable to a Punishable Court Proceeding or an Expensive Lawsuit.
Writing complaints letters is an essential responsibility of the victim whilst seeking positive outcomes. Complaint Letter writing is not only a pre-warning for the offender but also a chance for them to rectify their act in time. These letters are not just meant for defective products, service they can also be written towards any injustice happening in the society, like ‘Smoking in Public’, ‘Misuse of Water by any Person or an Organisation’ and any issue happening in society which needs to be addressed.
Anyone can complaint through letter if there is a legitimate reason. Anyone can write a letter to the administration regarding the pollution, water supply, traffic problems, shortage of electricity etc. You don’t need to be a lawyers or an influential person. All you need to do is to learn to write a complaint letter in an appropriate manner with all the relevant information included. In the matter contained here, you will get all the tips to write a complaint letter.

Types of Complaint Letters

Complaint letters are of different types and different reasons and depending upon that they can be categorised accordingly.
Depending on the level of an organisation or an individual these can be:
1. Personal Complaint Letters - When a letter is written at a personal level by an individual it is called as Personal Complaint Letter. These are written by consumers to get refund, replace a product etc. These are also written for grievances’ regarding a service or any issue affecting the individual or society at large.
2. Professional Complaint Letters - When a letter is written on behalf of an organisation it is called known as Professional Complaint Letter. These letters have the backing of an organisation and are mostly related to professional items and services.

An example of complaint letter
Dear Sirs
                                 Faulty (xyz) product
I'm afraid that the enclosed (xyz) product doesn't work. It is the third one I've had to return this month (see attached correspondence).
I bought it from ABC stores at Newtown, Big County on (date).
I was careful to follow the instructions for use, honestly.
Other than the three I've had to return recently, I've always found your products to be excellent.
I'd be grateful if you could send a replacement and refund my postage (state amount).
I really appreciate your help.
Yours faithfully
signature
J Smith (Mrs)



Application Letter
Application Letter is a letter written for a variety of purposes in our day to day activities which can be domestic or professional. It is a liability conferred upon the sender by an authority. In such a liability the sender is expected to explain, inform/pre-inform the authoritative receiver about particular ongoing/upcoming activities, events, process or procedures. It is also a written request when written for assistance, admission, employment, favour, information, permission, service etc. A letter of application is also an accompanying document as and when required. When it does so it is known as Cover Letter. An application letter is largely a formal type of letter as it follows a predefined format which is applicable to most type of application letters.

Types of Application Letters
· Application letter for teachers
· Application letter resume
· Bursary application letter / application for grant
· Business application letter
· Internship application letter / application letter for internship
· Job application letter / application letter for job
· Leave application letter
· Loan application letter
· School application letter
· Scholarship application letter / application letter for scholarship
· Visa application letter

Often you will come across information that limits the meaning of application letter to that of just a cover letter. But the multipurpose role of application letter makes it meaning broad and in that sense it also a request letter and an inquiry letter. Varied practices across the globe and the prominence of same type of information related to application letter does not let it come across as any other type of letter. For most of us, the internet is the final or ultimate source of information. Search for the term ‘Application Letter’ on the internet and you will come across information which is indecisive.

Many confirm letter of application as same as a cover letter while some disagree. But the truth is mentioned in the above paragraph. To confine application letter to cover letter is to limit its definition and propagate misunderstanding. Towards this effect, let us go through an example. You want certain holidays from your college and you write a leave application letter to the principal. This letter is an application of request. Similarly, when you need to get a new account passbook issued from the bank you are requested to write a letter. When you want a loan from a bank, you apply for it by an application letter. These and many more point out to the varied uses of letter of application.

An example of application letter

Room 354, Block 6
Model Village
North Point
Hong Kong
Phone: 24862893
Mobile: 95427415
E-mail: wwm654@hkinternet.com
30 October 2014

Mr William Chan
Personnel Manager
Wong And Lim Consulting
PO Box 583
Kwai Chung
Kowloon
Dear Mr Chan



Application Letter for any Position
Techonkreet Techno
Sg Ramal Luar
43000 Kajang
Selangor, Malaysia
Date – 23^rd December, 2012
Sub: Application Letter for job with reference to Advertisement in Daily, 29^th Dec, 2012
Dear Sir / Madam,
                            This is in response to your advertisement ‘Required Graduates in any discipline’ for office work’ published in the Daily on 29^th December 2012. I am interested in applying for the aforesaid.
I am Ms. Irine Abang, 36 years old, graduate from Selangor University batch of year 2000. I have worked for High Climb and Make Stock under the position of adviser. I am willing to attend for interview, test and relocate as per your convenience. I hope, I will be considered for your company’s employment. I have enclosed a copy of my C.V. and experience certificates for your review.

Your assistance and attention to this application is highly appreciated.
Thank you for your time.
Looking forward to hear from you.

Respectfully Yours,

Irine Abang
Lot 318, Jahlan Muhibbah
93400, Kuching
Sarawak, Malaysia
Phone - 802 – 418705
abngine@sel.com

Encl: Photocopy of C.V.
          Experience Certificates




Order Letter 
An order letter is usually written when a company purchases or buys  or orders goods or services from another party. An order letter can also be written by an individual who would like to buy or purchase goods or services. Here is anOrder Letter you  might need  when  you order goods and materials.  Do not forget to clearly state the exact name of the merchandise, the price, and the amount of payment being sent.

An example of order letter
Jakarta, April 02, 2013
Quantum Komputer
5th Floor, Mangga Dua Mall
Blok D26, Jakarta

Dear Mr. Richard Setyawan

I am interested in the items contained in the Computer Magazines March 30 issue of the computer magazine 2013.I want to order :

· 1 piece external hard drive with a capacity of 2 terabytes
· 1 internal hard drive with a capacity of 1 terabytes
· 2 piece external hard drive with a capacity 500 gigabytes

please be sent to the address of Jl. Mampang Prapatan IV 34 A, Tegal Parang, South Jakarta.
for the payment I will immediately transfer into your account ..

Yours sincerely,

Marjuan


Memo Letter
A short message or record used for internal communication in a business.
Once the primary form of internal written communication, memorandums (ormemos) have declined in use since the introduction of email and other forms of electronic messaging.

An example of memo letter

Gafargaon Municipal Office
Gafargaon, Mymensingh
Interoffice Memo

Date  : 26 August, 2014
To     : Upzila Nirbahi Officer
Gafargaon, Mymensingh
From : Kayser Ahmed Chowdhury, Mayor
Reference : 306/UNC
Subject : Request for Proper Distribution of Relief Goods

We came to know that the relief goods sent from the Prime Minister's Emergency Fund are not being distributed properly. Instead of the real flood victims, the relief goods are going to the influential who are not at all flood-affected.

We hope that you will direct the authority concerned to investigate into the matter and ensure proper distribution of the relief goods.




Sumber :
http://letters.targetstudy.com/inquiry-letter/
http://letters.targetstudy.com/inquiry-letter-for-possible-job-openings.html
http://letters.targetstudy.com/application-letter/
http://letters.targetstudy.com/application-letter-for-any-position.html
http://letters.targetstudy.com/scholarship-application-letter.html
http://letters.targetstudy.com/complaint-letter/
http://letters.targetstudy.com/customer-complaint-letter.html
http://grammar.about.com/od/mo/g/memoranterm.htm
http://bloggueblog.wordpress.com/2013/04/02/example-order-letter/
http://www.letters.org/order-letter/order-letter.html
http://www.englet.com/order